Proposed amendment to ASSA constitution
Maciej Soltynski has proposed that the Society's constitution be amended to make all the Society's office-bearers electable. At present some of the office-bearers are appointed by Council. The intention of the proposal is to make the process more democratic, transparent and uniform. It is no way intended to force those office-bearers who have been appointed (and do sterling work!) to resign annually and to be re-appointed, but rather to give the members of the Society a say in appointments if and when the need arises. The changes also update the constitution in terms of new office-bearer positions which have been created since the last constitutional update. Council has reviewed the proposed changes and supports them.
A ballot paper appears in the June edition of MNASSA.
Read the current Constitution
Relevant sections of proposed new ASSA constitution
The Society shall be governed by a Council consisting of:
• The President
• Three Vice Presidents
• The Secretary
• The Treasurer
• Four Members of Council
• The Business Manager
• The Membership Secretary
• a named member of the Editorial Board
• The Convenor of the Scholarship Committee
• a Representative of each of the duly constituted Centres.
At all meetings of Council seven shall form a quorum.
With the exception of the representatives of each of the duly constituted Centres, all other officers and members of Council shall be elected at each Annual General Meeting and shall hold office for one year.
Members of the Editorial Board, including the Handbook Editor and the editor of MNASSA, the Librarian and the Society's Webmaster shall also be elected at the Annual General Meeting.
Nominations for Council membership and for the other abovementioned officers of the society must be signed by two full members of the Society and endorsed by the nominee and must be received by the Secretary before June 15. If no nominations are received and if the incumbent office-holder agrees, the term of office of that office-holder will be extended for a further year.
Council shall have power to fill any vacancy that may occur in any of the offices of the Society or in its own body until the next election of officers and Members.
The Committee of each duly constituted Centre shall be entitled to elect a full member of the Society to represent it at Council meetings. This representative will be a full member of Council. The names of the representatives so elected must be communicated to the Secretary of the Society by August 20.
Any member of Council unable to attend meetings may, by notification in writing to the Secretary of the Society, appoint any full member of the Society to be his alternate for the period of his office. In the event of his being able himself to attend any meeting of Council, his alternate may also attend and speak but shall not then have a vote.
Except as hereinafter provided Council shall have the sole management, control, and disposition of the affairs, property and funds of the Society and shall have power to decide any questions not specifically covered by this Constitution.
In addition to having the power to fill any vacancy that may occur in any of the offices of the Society or in its own body until the next election of officers. Council shall also have the power to, from time to time, co-opt members to assist Council in specific activities.
Council shall meet at least once every three months. Additional meetings of Council may be held on the call of the President or of three other members of Council.
Members of Council and alternates shall receive fourteen days notice of every meeting.
Council shall frame an Annual Report on the activities of the Society during its year of office and this shall be presented to the Annual General Meeting.
Directors of Sections shall be elected at the Annual General Meeting.
Nominations for Directors of Sections must be signed by two full members of the Society and endorsed by the nominee and must be received by the Secretary before June 15. If no nominations are received and if the incumbent office-holder agrees, the term of office of that office-holder will be extended for a further year.
Directors of Sections shall maintain contact with members who demonstrate an interest in the work of that section and may institute section newsletters if considered desirable.
Subject to Council confirmation, Directors shall have power to appoint Assistant Directors to assist them or deputise for them during any absence from office.
Directors of Sections shall prepare a report on the activities of the section during the previous calendar year for publication. A summary of the report is also to be provided and both are to reach the Secretary of the Society by not later than 30 April. The Secretary will ensure that all summaries are available to be read at the Annual General Meeting.